By: Calli Schlientz, Director of Compliance
Follow this checklist to protect your customers’ valuable and sensitive information
If you are tasked with the protection of valuable and sensitive personal data, your defenses need to comply with EU-U.S. Data Privacy Framework regulations. Organizations that handle personal data are expected to maintain a secure and compliant environment. EU-U.S. Data Privacy Framework was created to address concerns about data protection and privacy for individuals in the EU when their personal data is transferred to the U.S.
Complying with EU-U.S. Data Privacy Framework requires implementing strict access controls and routinely checking your systems for security flaws. Each security step strengthens the defenses to protect your important information.
At DataBank, we are committed to EU-U.S. Data Privacy Framework compliance, ensuring we meet the highest standards of data protection. Below is a detailed checklist to guide you through the requirements and help you effectively secure your personal data.
As per EU-U.S. Data Privacy Framework, data processing requirements are designed to align with EU data protection standards to ensure that personal data is handled with a high level of protection throughout its lifecycle and that individuals’ rights are upheld.
Ensure that the data collected is used only for the specific purpose for which it was collected. Data should not be further processed beyond the designed use case.
Gather only the personal information required for your particular needs. Avoid gathering too much or unnecessary information. It’s like keeping only the most important items in your safe, so you’re not taking on too much risk.
Maintain accurate and current personal data. Create procedures for routinely reviewing and updating data to keep errors from affecting your security measures.
Keep personal information only for as long as is required to achieve the intended goal. Provide specific instructions for keeping data and make sure data that is no longer required is disposed of safely.
Implement adequate security measures to ensure data is protected from unauthorized access, disclosure, alteration, or destruction. To guarantee the integrity and confidentiality of your data, use access controls, encryption, and other security measures.
Ensure that individuals are informed about data processing practices, how data is collected, used, stored, and their rights under the EU-U.S. Data Privacy Framework. This is often done in the form of a published Privacy Policy.
Ensure that individuals have the right to access their data upon request. Individuals must have the ability to request corrections or deletions if the data is inaccurate or processed incorrectly.
Ensure there are proper communication channels for individuals to seek redress if they believe their data protection rights have been violated. Organizations must offer a process for submission of these complaints and resolving disputes in relation to such complaints.
Create a detailed plan that outlines how you will handle data breaches, including informing the appropriate authorities and the impacted parties within 72 hours. This state of readiness feels similar to having a backup fast response team.
Assign a DPO to supervise data protection operations, if necessary. In addition to guaranteeing compliance and resolving any concerns, the DPO serves as an officer of data protection.
If data must be transferred to third parties, the organization must ensure that the third party provides adequate protection of the data to comply with the EU-U.S. Data Privacy Framework.
To find and close any compliance gaps, review and audit your data protection procedures on a regular basis. This ongoing process of upgrading assures that your defenses are strong and current.
By following this EU-U.S. Data Privacy Framework compliance checklist, you’re making important steps in safeguarding personal information and building client confidence. Every action you take strengthens your defenses and guarantees that your company is safe from attacks.
Calli Schlientz is the Director of Compliance at DataBank, where she leads a team of Compliance Engineers and oversees vulnerability assessments for both internal systems and customer infrastructures. Since joining DataBank in 2017, she has played a pivotal role in navigating complex regulatory frameworks, including FedRAMP, HIPAA, PCI-DSS, and GDPR.
Calli is also the Chief Compliance Officer at Common Sense Security, providing compliance consulting and conducting security assessments for various organizations. Her background includes positions at Lincoln Christian University as an Adjunct Instructor and Assistant Director of Enrollment and Student Achievement, where she gained valuable experience in academic compliance.
She holds a Master's degree in Organizational Leadership from Lincoln Christian University and a Bachelor's degree in Business Management from the University of Phoenix. Calli is a thought leader in the field, contributing to industry discussions on privacy regulations and data center compliance.
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